As employees return to the office and companies return to business as usual, events such as corporate trainings are back on the agenda. But, even as some normalcy returns, many meetings and events can no longer be held in a “normal” way.
According to recent research conducted by Gartner, 74 percent of companies are shifting to more remote work. By 2024, only 25 percent of meetings will be held in-person, compared with 60 percent today. So your corporate training events, for example, might take place at the office for in-person employees and be livestreamed for any number of remote participants.
The catch? Your employees and other meeting participants expect a consistent, glitch-free experience no matter how they are participating in livestreamed trainings and other events. Keep reading to learn how you can deliver the best livestream experience.
Planning a Livestream? Consider These Four Things First
Before you can decide the best technology to help livestream a training event or other meeting, determine what kind of event or meeting you’ll be hosting. Here are some questions to ask yourself:
- How many people will be participating in the meeting in-person? How many will be participating remotely?
- Will the event be a one-to-many presentation with only a single presenter who needs to be heard? Or will it be a more participatory event where all attendees—both remote and in-person—will be speaking?
- Will the presenter move around the room? Will they be writing on a whiteboard, or using other multimedia content such as slides, audio clips, or video recordings as part of the training?
- What video conferencing and collaboration platforms do your employees already use and prefer?
Your answers to these questions will help you determine the best technology solutions to support your livestreaming and other remote meeting needs.
Here’s the Tech You Need for a Successful Training Livestream
Some of the most important technology components for a successful livestream are also the most basic: a video conferencing platform, such as Zoom or Microsoft Teams, cameras, a PC, laptop or other AV appliance in the presentation room, displays, and loudspeakers.
What type and size of these components—and how many of each you will need—depends on the size of the room where your training or event will take place. For example, as companies implement social distancing and other COVID-related safety measures as part of the new hybrid workplace, meetings may be held with fewer people in larger rooms.
For training participants spaced apart in a large room, you may need to consider sound reinforcement components, or larger displays that can be seen more easily by in-person participants sitting farther away.
If only the presenter will be speaking during the training, a clip-on lavalier or head-worn microphone will most likely get the job done no matter the size of the room. But if participants—remote and in-person—will be speaking and participating, you must consider appropriate mic placement and speaker placement around the room to ensure everyone is heard, without causing distracting acoustic feedback.
The size of the room will also determine the type of video capability you need. So will the type of training or presentation you are hosting. For example, if the presenter will be writing on a whiteboard, you may need a digital whiteboard or camera to cover that angle. If participants will also share content, consider dual displays so the speaker and the content can be visible at the same time. The type of content being presented will help dictate the size of display you need.
Finally, you need a video conferencing platform that best meets your needs—and the right video conferencing platform might be more than one. You might choose one type of conferencing platform for smaller rooms where you hold more informal meetings, and a different platform for larger, more formal trainings and meetings such as a board meeting or other one-to-many events.
Ensure the Success of Your Training Livestream
Perhaps the most important component of your livestream technology is an AV technology partner to help you ensure every meeting and event goes off without a hitch. Benefits of working with an AV technology partner such as AVS include:
- Designed AV systems that fit any size room and work seamlessly with any video conferencing platform. Even if you’ve standardized on the video conferencing platform that’s the best fit for your needs, we’ll make sure it works with your meeting room technology.
- Future-proofed technology components and video conferencing platforms. Are you struggling to decide on a video conferencing platform because you are worried the best solution will be different in a year or two? Don’t worry. A partner like AVS can help you design a flexible path that makes it easy to change solutions down the road.
- Tested and proven technology solutions that meet your needs. Manufacturers don’t always tell the whole truth about what their solutions can do and what usability restrictions might affect your specific use case. An AV technology partner can help you test real-life applications of your technology solutions to help ensure they meet all your needs every time.
- Meetings that start on time, no matter what technology or conferencing platform you use. AVos from AV Solutions is an all-in-one controlled meeting room system that increases productivity, eliminates IT support calls, and delivers a consistent experience across all your meetings and meeting spaces. It’s easy to operate, easy to connect, easy to manage, and easy to get help when you need it.
Are you ready to improve video conferencing capabilities inside all your meeting spaces? Contact AVS to talk about your livestream needs today.