Today’s conference and meeting rooms require a great deal of technology support in order to function effectively. From the sound system, projector, or the video conferencing equipment, there are many components that need to be working properly in order for a meeting to run smoothly.
While this can be a challenge for businesses, by investing in a good technology support plan, they can be assured their conference and meeting rooms will run smoothly every time.
In this blog post, we will explore some of the different technologies that are essential for conference and meeting rooms and discuss some benefits of having a good technology support system in place.
Components of a Meeting Room
Your meeting spaces might need or have these pieces of tech:
1. A digital whiteboard is a great way to keep track of ideas and brainstorm with team members. They come in a variety of sizes and can be used for a variety of purposes. Many come with built-in cameras, microphones, and speakers, making it an easy addition for your video conferencing needs.
2. A wireless presentation system is a great way to share presentations and other documents with team members without having to worry about cords or wires. There are a variety of different wireless presentation systems on the market that come in many price ranges that fit within most budgets.
3. A conferencing camera is a must-have for any conference room. Conferencing cameras come in a variety of different sizes and styles, and they can be used for a variety of purposes. In today’s remote business world, these cameras are often the focal point of the meeting.
4. In order to display presentations or other documents, you will need a projector with projection screen or a flat panel display (television). This will enable all of your meeting participants in the space to see the data being shared.
5. Microphones will ensure that meeting participants voices will be captured during a video call. Loudspeakers will enable meeting participants to hear other presenters.
All of this technology needs to operate smoothly every time someone needs it.
Failures can be very costly, sometimes leading to loss of clients, lost time for employees, and even missed windows of opportunity. If your meeting starts late, you can lose participants. If people can’t join in the conference, their lack of information can lead to inefficiencies. All of this leads to a lot of frustration and embarrassment.
In the modern world of work-from-home and long distance meetings, this has become even more important. The technology is more than an occasional curiosity; it’s become an everyday necessity to operate your business, especially if your staff or clients are located around the world.
The best way to ensure that your conference room or meeting space is always ready to work is to have a dedicated AV team to maintain it, update and upgrade it, and troubleshoot issues.
Here’s the secret many business leaders don’t know: AV and IT are not the same thing. Your IT techs might help with some AV issues, but a team that specializes in AV can ensure that your business has the latest technology, and it is impeccably maintained. To compound these issues, the IT team is usually already overburdened keeping up with the company’s other tech issues.
Flexible Support Options
AV Solutions offers you all the technology support your audiovisual equipment needs with our Flexible Support plans.
Our Flexible Support plans are available for a wide range of services and provide instant, pre-approved support for scheduled or emergency projects.
Two key benefits are:
- Eliminate the need for multiple purchase orders and invoices.
- Easy management of 1-2 day small projects.
Whether you need to replace broken equipment, update your AV system programming, or need labor support, our Flexible Support plans can help you keep your AV system running optimally.
Make maintenance of your conference and meeting room AV as high priority as your IT and your building maintenance. In today’s business world, your AV equipment is more important than ever before. If you need help keeping your meeting spaces up and running, contact AV Solutions today!
